Our streamlined four-step process gets you from consultation to managing your Rwanda team in as little as 5-7 business days. Here's exactly how we work with you.
Timeline: 1-2 business days
We begin with a detailed consultation to understand your specific requirements. This includes your hiring goals, team structure, budget, timeline, and any unique needs for your Rwanda operations.
Client: US-based tech startup
Need: Hire 3 software developers in Kigali
Timeline: Within 30 days
Our approach: Full EOR service with recruitment support
Timeline: 1-2 business days
Based on your consultation, we prepare a customized service proposal outlining the recommended solution, pricing, timeline, and scope of services. We present this proposal and answer any questions.
Recommended Solution: Full EOR for 3 developers + recruitment assistance
Pricing: $200/employee/month (Tier 2: 2-5 employees)
Recruitment fee: One-time fee per placement
Timeline: Onboarding within 5-7 days after approval
Timeline: 3-5 business days
We handle all documentation, contract preparation, and compliance setup. This includes employment contracts, RSSB registration, RAMA enrollment, and any necessary regulatory filings.
Employees: 3 software developers
Setup activities:
- Draft and finalize 3 employment contracts
- Register all 3 employees with RSSB
- Enroll in RAMA medical coverage
- Set up monthly payroll schedule
- Complete tax registration
Result: All employees ready to start work on agreed start date
Timeline: Ongoing monthly service
Once your team is operational, we provide continuous payroll processing, compliance management, and HR support. You have direct access to our team for any questions or changes.
Monthly cycle:
Day 1-5: You submit payroll data for 3 employees
Day 6-8: We process payroll, calculate taxes and benefits
Day 9: You review and approve payroll
Day 10: We disburse salaries and remit taxes
Day 11: Employees receive payslips and payments
Ongoing: We monitor compliance and provide support as needed
You have direct access to your dedicated account manager via email, phone, or WhatsApp. We respond to routine inquiries within 24 hours and urgent matters within 4 hours during business hours.
Most clients are fully operational within 5-7 business days from signing the service agreement. If you need to hire urgently, we can expedite the process to as little as 3 business days.
You can add employees at any time. Simply notify us with the new hire information, and we'll handle the onboarding process. Your pricing tier may adjust based on your total employee count.
Yes, you can upgrade or change services as your needs evolve. For example, you might start with payroll-only and later add full EOR services or recruitment support.
We guide you through the termination process ensuring full compliance with Rwanda labor law, including notice periods, severance calculations, and final settlement processing.
Yes, we provide visa and immigration support as part of our Business Support & Advisory services. This includes work permit applications, visa processing, and renewal services.
Let's discuss your Rwanda hiring needs and create a customized solution.