Our Services

Full EOR Employment Services

• Legal employment contracts compliant with Rwandan labor law
• Payroll processing and salary disbursement
• Tax withholding and remittance (PAYE)
• Social security contributions (RSSB)
• Benefits administration
• Employee onboarding and offboarding
• HR support and employee relations

Contractor Management Services

• Independent contractor engagement
• Contract preparation and management
• Payment processing and tax reporting
• Proper contractor classification
• Compliance with tax regulations
• Invoice management

Compliance Management

• Labor law compliance monitoring
• Employment contract preparation
• Regulatory filings and reporting
• Work permit assistance
• Tax compliance and reporting
• Legal documentation review
• Risk mitigation strategies

Payroll Services

• Monthly payroll processing
• Salary computation and disbursement
• PAYE calculation and remittance
• RSSB contributions management
• Payslip generation and distribution
• Year-end tax reporting

Compliance Services

• Labor law compliance monitoring
• Regulatory filings and submissions
• Tax compliance management
• Social security compliance (RSSB)
• Annual compliance audits
• Policy updates and advisory

RAMA Medical Insurance

Rwanda's mandatory health insurance scheme provides comprehensive medical coverage for all employees. As your EOR, we ensure 100% compliance with national health insurance requirements.

• Employee Enrollment: Register all new hires with RAMA within required timeframes
• Premium Management: Calculate employer and employee contributions and process monthly payments
• Coverage Verification: Maintain active coverage status for all employees
• Claims Support: Assist employees with understanding their coverage and navigating the claims process
• Annual Renewals: Process yearly renewals to prevent lapses in coverage
• Compliance Reporting: Provide documentation for audits and regulatory inspections
• Dependent Coverage: Coordinate family member inclusions when applicable

Airtime Allowance Management

Mobile communication is essential for modern work. We administer airtime benefits efficiently so your team can focus on productivity rather than connectivity logistics.

• Monthly Distribution: Automated airtime credit distribution on set schedule
• Multi-Carrier Support: Work with MTN, Airtel, and all major Rwanda telecom providers
• Flexible Tiers: Configure different allowance amounts by role or seniority level
• Usage Tracking: Optional monitoring and reporting on airtime consumption patterns
• Reimbursement Processing: Handle airtime expense claims for employees who exceed their allowance
• Tax Compliance: Account for airtime benefits in payroll tax calculations as required

Internet Allowance Programs

With the rise of remote work, reliable internet connectivity is non-negotiable. Our internet benefit administration ensures employees have the connectivity they need to perform their roles.

• Monthly Data Allowances: Distribute fixed data bundles for mobile and broadband internet
• Home Internet Reimbursement: Process expense claims for employee home internet subscriptions
• Connectivity Stipends: Provide cash allowances for employees to secure their own internet solutions
• Remote Work Support: Enhanced internet packages for fully remote employees
• Usage Optimization: Analyze connectivity needs and recommend cost-effective benefit structures
• Provider Partnerships: Leverage relationships with Rwanda ISPs for preferential rates (where applicable)
• Compliance Integration: Include internet benefits in payroll tax calculations

Home Office Equipment Benefits

Enable employees to set up ergonomic, productive home offices with equipment stipends and reimbursement programs.

• One-Time Setup Allowance: Initial stipend for new remote employees to purchase office furniture
• Equipment Reimbursement: Process expense claims for approved home office items (desk, chair, monitor, keyboard, mouse)
• Recurring Allowances: Annual or periodic budgets for equipment upgrades and replacements
• Approved Vendor Lists: Curated list of recommended Rwanda suppliers for quality equipment
• Ergonomic Assessments: Coordinate with occupational health advisors for home office setup guidance (where requested)
• Tax Treatment: Proper accounting for equipment benefits in payroll and expense reporting

Recruitment Services

• Job posting and advertising
• Candidate screening and assessment
• Talent pool development
• Executive search
• Contract and permanent roles
• Specialized industry placements

Interview Management

• Interview scheduling and coordination
• Candidate communication management
• Panel coordination
• Feedback collection and synthesis
• Virtual and in-person interview setup
• Time-zone management for remote interviews

Screening Services

• Comprehensive background checks
• Criminal record verification
• Employment history verification
• Educational credential verification
• Professional reference checks
• Skills assessment and testing

HR Advisory Services

• HR policy development and review
• Employment law consultation
• Organizational structure planning
• Performance management systems
• Employee relations guidance
• Compensation and benefits strategy

Market Entry Services

• Market research and analysis
• Regulatory compliance guidance
• Business registration support
• Local partner identification
• Cultural and business practice orientation
• Expansion strategy consulting

Immigration Services

• Work permit sponsorship and applications
• Visa application support and guidance
• Immigration documentation preparation
• Renewal and extension services
• Compliance with migration laws
• Expatriate onboarding and relocation support